Are the owner of the vehicle used for travel. But we’ll base your reimbursement on the distance between your new home and the VA health facility closest to your new home that could have provided the care you needed. ", Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately).". This page provides detailed guidance to help local governments in Washington State develop, adopt, and update their travel and business expense reimbursement policies, including key questions to consider and sample policies and forms. You'll also need to include a copy of your paid invoice. September 24, 2020, What’s New for Washington Cyclists in 2020? Meals or light refreshments while working (either in meetings or where the duties preclude traditional access to personal meals); Mileage reimbursement, tolls, or parking fees for attending meetings; Annual dues for professional or civic organizations that directly relate to the employee’s job and benefit the agency; Moving expenses for certain high-level or hard-to-fill positions; and/or. Official websites use .gov Upcoming Workshops – In-person workshops held at various locations around Washington State. Travel that takes the employee more than a certain number of miles from their normal workplace or home (excluding the normal commute). But you’ll still need to submit it within 30 days of your appointment. After you pay $18 within one month, we’ll pay the full cost of your approved travel for the rest of that month. Some agencies have attempted to obtain reward program credits for travel incurred by their employees that can then be used for other employees, but agencies have generally found that this is difficult to administer and is not cost-effective. We can provide travel in certain emergency situations. September 25, 2020, Advancing Racial Equity at the Local Government Level See the BARS Manual section 3.8.4.40 on Purchase Cards (Cash Basis and GAAP manuals), as well as a 2011 informal opinion letter from the state Attorney General’s Office. If you’re eligible for reimbursement, we’ll pay the mileage rate or actual expense, whichever is less. The State Auditor’s Office provides guidance on Employee Travel in Section 3.8.2 (see Cash Basis and GAAP manuals), which states: The legislative body of each municipality must pass an ordinance or resolution to establish rules and regulations for the reimbursement of travel expense.

You might consider including a “reasonableness test” in your policy. For transport to a non-VA facility for emergency treatment, notify us within 72 hours of transport. Refer to the breakdown of meals and incidental expenses (M&IE) for full details on current federal allowances in the continental United States. We may ask you to provide documentation confirming your home address.

You’re only eligible for reimbursement for any travel you may have had to get to and from your home to where you were picked up or dropped off by the service. Practice Tip: Help your elected officials avoid embarrassment by coaching newly elected officials about your travel and expense reimbursement policy and answering any questions they may have. We use Bing Maps to calculate your mileage, based on the fastest and shortest route from your home to the health care facility (“door to door”). We may pay for your transport to a non-VA facility for emergency treatment and back to the VA facility. Eligible government agencies can use our free one-on-one inquiry service. Gifts. Learn how to get care for specific needs (like mental health or women's health), and learn about service-related health concerns you should be aware of (like Agent Orange–related diseases or Camp Lejeune water contamination). There is separate statutory authority authorizing “advance travel” funds (RCW 42.24.120 - .160) and the use of official government credit cards for travel expenses (RCW 42.24.115). We won’t reimburse you for lodging or meals if you chose to stop or take a less direct route to a VA or VA-authorized health facility. Effective travel and expense reimbursement policies should address a number of different situations. Some agencies limit reimbursement to only the actual out-of-pocket expenses for this reason. Gather your receipts and track your mileage. You’re eligible for travel pay whether or not you volunteer on the same day as your appointment. There should be rules to cover all municipal officials and employees. RCW 42.24.090 is the general statute authorizing reimbursement of expenses incurred by “officers and employees of any municipal corporation and subdivision of the state.” That statute also allows for other reimbursements in lieu of actual expenses incurred (such as per diems, mileage reimbursements for use of a personal vehicle, or hourly or monthly allowances or other basis that the legislative body determines to be proper).

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